FORTY PLUS GOLF ASSOCIATION

F.P.G.A. — Jacksonville, Florida

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TOURNAMENT SETUP & EVENT-DAY PROCEDURES

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TO: F.P.G.A. Members
FROM: F.P.G.A. League Administration
DATE: October 17, 2026

The F.P.G.A. is committed to providing organized, enjoyable, and professionally managed golf tournaments. The following procedures establish the standard process for course reservations, registration, cancellations, player check-in, and tournament-day operations.

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1. COURSE RESERVATIONS & REGISTRATION

• Course Reservations: The golf course will be contacted 3–4 weeks before the tournament to reserve tee times, confirm green fees, and review any additional requirements.

• Registration Deadline: Players must register through www.FortyPlusGolf.com by 6:00 PM on the Tuesday preceding the Sunday tournament.

• Final Player Count: Following the registration and cancellation deadlines, the Chairman will confirm the final player count with the Pro Shop, normally within 48–72 hours, and release any unused tee times.

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2. CANCELLATION & REFUND POLICY

• Full Refund: Cancellations received by 6:00 AM Thursday preceding the Sunday tournament qualify for a full green fee refund.

• After the Deadline: Cancellations received after 6:00 AM Thursday are nonrefundable, and the player remains responsible for the green fee unless the League Commissioner approves an exception.

• Tournament-Day Cancellations & No-Shows: Players must notify the Commissioner as soon as possible. Failure to attend without notice, or arriving too late to participate, may result in forfeiture of the green fee.

• Emergency Exceptions: The Commissioner may consider legitimate emergencies, including medical or family emergencies, vehicle accidents or breakdowns, severe weather, and other circumstances beyond the player's reasonable control.

• Replacement Players: Substitutions require prior approval from the Commissioner, who will verify eligibility, registration, handicap information, green fees, and applicable contest entries.

This policy protects the F.P.G.A. from absorbing charges for committed tee times while maintaining a professional relationship with the golf course.

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3. PLAYER ARRIVAL & CHECK-IN

ALL PLAYERS MUST ARRIVE AT THE GOLF COURSE AT LEAST 30 MINUTES BEFORE THE FIRST TEE TIME.

For example, an 8:00 AM first tee time requires arrival by 7:30 AM.

Players must complete both check-in steps:

1. Pro Shop: Confirm arrival using the F.P.G.A. player check-in sheet.

2. F.P.G.A. Check-In Table: Obtain scorecards, tournament instructions, group assignments, and other league information.

Players are encouraged to arrive earlier to allow time for parking, warm-up, and reaching their assigned tee. Anyone running late must contact the commissioner immediately. Groups will not necessarily be held for late arrivals.

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4. COURSE PAYMENT & TOURNAMENT PREPARATION

After player check-in and confirmation of the final count, the Chairman will pay the Pro Shop according to the agreed green fee and number of players.

Before play begins, the League Administration will verify that:

• All players are checked in, and groups are confirmed.

• Scorecards and tournament instructions have been distributed.

• Optional contest entries have been collected, when applicable.

• The final player count matches the course payment.

• Any last-minute changes have been communicated to the Pro Shop.

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5. TOURNAMENT TIMELINE

Deadline Required Action

3–4 weeks before: Reserve tee times and confirm green fees.

Tuesday, 6:00 PM: Registration closes.

Thursday, 6:00 AM: Deadline for full green fee refunds.

Thursday–Saturday Confirm final player count and release unused tee times.

Tournament day: Check in with the Pro Shop, then the F.P.G.A. table.

At least 30 minutes before first tee time, all players must be present.

Before play, confirm groups, scorecards, instructions, and contests.

After check-in, the chairman completes course payment.

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6. MEMBER RESPONSIBILITY

Members are expected to follow registration deadlines, cancellation policies, check-in procedures, and arrival requirements. These procedures help the F.P.G.A. honor its financial commitments, maintain good relationships with host courses, and ensure tournaments begin on schedule.

Your cooperation and continued support are greatly appreciated.

F.P.G.A. — PLAY GOLF • HAVE FUN • BUILD FRIENDSHIPS

Sincerely,
Joe Dionne
F.P.G.A. League Administration
Forty Plus Golf Association
Jacksonville, Florida